Document Management
openFabric delivers a range of benefits associated with capturing, storing, retrieving and securely sharing the entire knowledge base of your organisation through a single system and interface.
OpenFabric Document Management workspaces are fundamentally about being better organised. It is about having “one of everything” and not wasting time duplicating knowledge documents or working on the wrong version. It is about being confident in the information that you have to hand. Once you have a Database, Document Management System and Intranet in place you can think about improving efficiency and accuracy in a wide range of areas.
openFabric Document Management Features:
Access company documents/content at anytime and from any location.
Access information in the format you choose, from the device you want. Manage mission-critical data from your hand held, web browser, or desktop computer.
openFabric’s easy-to-use interface and VFS (virtual File System) is so easy to learn and because openFabric is simple to use, it minimises training costs and enables people to be fully productive very quickly. Shared files can be accessed in the same way as files on their own systems so that new users can be productive straight away.
Document Management work spaces can be created easily and access can be given to chosen users and roles whether internal workers or external colleagues, suppliers, partners or clients.
The ‘Check-in / Check-out’ facilities ensure that no document can be modified by more than one person at the same time. If another user has a document checked-out that document is only available to other users as read-only.
All document versions are maintained by the system providing a full history of who created each revision and when it was published with a box available for users comments. Using the secure web browser a user can view the versions quickly in a separate window.
Documents can be deleted but are not removed from the system. Users or administrators can ‘recycle’ them if necessary. An audit trail keeps a check of who has opened a document, whether they are internal or external to the business.
Work off line when you do not have an Internet connection or Internet connection is down, happy in the knowledge that openFabric’s PC-based application synchronises your work and your colleagues’ automatically when you’re next connected.
Simple search interface to find documents and images instantly and track history to enterprise-wide information.
An email alert system notifies users of additions or modifications in document areas they are ‘subscribed’ to, either for specific projects or globally across the system.
Using a familiar Windows Explorer style interface, Link, replicate, copy, move objects, Browse repository, Store and organize information with multi drag-and-drop operations.
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